How to Write Blog posts faster (5-Step Guide)

Last Updated on February 17, 2023 by Tumto Siram

Do you sometimes feel like you spend too much time writing your blog posts? If so, you're not alone. Many bloggers find the process of writing a post to be slow and laborious.

In fact, when I started blogging I had to go through the same struggle of not being able to write blog posts fast.

But it doesn't have to be that way. With a little bit of planning, organisation, and using the right tools, you can speed up the process and get your posts written faster.

And In this post, I'll share some techniques and tools that will help you write faster yet high-quality blog posts.

These writing tips will help you save time at every stage of the writing process, from coming up with ideas, keyword research, and search engine optimization to hitting publish.

So if you're ready to learn how to write blog posts faster, let's get started.

How to write blog posts faster

These steps are based on my own process for writing blog posts. By following these steps, you can write your posts more quickly and efficiently.

STEP 1 – Research your topic

The very first step would be to research your blog post topic, that is after you're done with the keyword research for your topic.

There are many reasons that researching a blog post can make blog production faster.

• First, if you already have a good understanding of the topic you're writing about, you can spend more time writing and less time researching.
• Second, if you have accurate and up-to-date information at your fingertips, you can save time by not having to look for it yourself.
• Finally, by doing your research thoroughly before you start writing, you can avoid having to go back and revise your work later on.

What should your research include?

When researching for a blog post, it's important to find reputable sources of information so that it doesn't become a problem later while you're writing your first draft.

Things you should include in your research are:

• Look up other articles related to the particular topic you're going to cover, even YouTube videos can be a great place to do your research according to your topic.
• Make sure to record the facts and figures that support your argument, and be sure to give attribution and links to the original sources.
• If you're researching a topic that is constantly changing, be sure to use recent data rather than information from decades ago.

With good research done, writing great posts won't be a problem for you, and it will make your writing process much faster.

STEP 2 – Create a brief summary of your post

After you're done with your topic research create a brief summary for your post. This is one of the most neglected part of the blog writing process, but its really important, especially if you're working as a team.

The most simple way to create a good blog post summary is to use a checklist. This can help ensure that all the important points are covered. Some things you may want to consider include: 

• The topic of the post and why it matters.
• Who the target audience is.
• What the tone and style of the post should be.
• What kind of content is being used (e.g. stats, images, videos).
• Any specific formatting requirements.

Having a good brief summary helps everyone involved in creating the best blog posts, from the writer to the editor to the designer.

It ensures that everyone has a common understanding of what is expected and that no important details are missed.

Additionally, it can help speed up the production process by providing a roadmap for the writer to follow.

STEP 3 – Create your blog post outline

After you've summed up your blog post, you can now create a solid outline for your post.

A summary is important for faster blog production because it allows you to quickly get your thoughts down on paper. It also helps to organize your ideas so that you can write a clear and concise blog post.

Having a well-organized blog post is important because it makes it easier for the reader to understand your point of view.

When creating a blog post outline, it's important to think about the structure of your article. Will it be chronological or topical? Will you have headings and subheadings?

Once you have a basic idea of how your article will flow, start drafting an outline. This should only take a few minutes – just list the main points you want to cover.

STEP 4 – Start writing! (Write now, edit later)

Once your outline is finished, start writing your blog post. Don't worry if it's not perfect – you can always go back and revise it later. Just make sure to hit all the main points in your outline.

The most important thing when it comes to writing a blog post is to keep the momentum going by not interrupting your writing flow.

If you stop and start again, it will take you longer to produce the final product. Just keep writing and then edit later. While writing your post:

Start with the headline

The headline is the first thing people will see, so make sure it's attention-grabbing and relevant to the rest of your article.

Think about what would make you want to click on an article – that's what you should aim for with your headline.

But as I've mentioned earlier, don't try to perfect your headline now, just get something down that you can later revise.

Draft the introduction

The next step would be to draft your introduction. Remember, the introduction should give a brief overview of your article and make the reader want to keep reading.

Introductions can be tricky to write, but there are a few tips that can help.

• First, start with a catchy opening line. Something that will make the reader want to know more.
• Then, provide some background information on the topic. Just enough to give the reader a general understanding of what the article will be about.
• Finally, finish with a strong statement. This is the main point of your article – make sure it's clear and concise.

Again, don't worry if your introduction isn't perfect. You can always go back and update it later.

Draft the main body

Now that you've written the headline and introduction, it's time to move on to the main body of your article.

This is where you'll flesh out the points you outlined in your introduction and provide evidence to support your statement.

When writing the main body of your article, there are a few things to keep in mind.

• First, each paragraph should have its own main point. Start with a brief overview of the point and then provide evidence to support it.
• Next, make sure your arguments are clear and concise. The goal is to make your point in as few words as possible.
• Finally, don't forget to transition between paragraphs. This will make your article flow better and be easier for the reader to follow.

Remember to add the headings and subheadings in the main body as you go. This will help to break up the text and make your article more readable.

If you're having trouble getting started, try using a mind map. This can help you visually organize your thoughts and make it easier to start writing.

Once you've finished the main body of your article, move on to the conclusion.

Draft the conclusion

The conclusion is where you'll tie everything together and leave the reader with a strong final impression.

Start by briefly summarizing the main points of your article. Then, end with a strong call to action. This could be something like encouraging the reader to learn more about the topic or take some kind of action.

Add media and tables

Once you've finished writing your article, it's time to add some visual interest. Include images, videos, or infographics to break up the text and add value to your article.

Finding images from various sources can also be time taking, that's why I recommend Canva.com for creating images for your blog.

With Canva, you can easily design professional-looking images, and infographics for your blog posts, social media posts, and more.

STEP 5 – Final Edit (Adding relevant keywords and proofreading)

So the final step before you publish your blog post would be to revise it one last time.

This is where you'll add in any related keywords, proofread your article for grammar and spelling mistakes.

Also don't forget to add relevant links to your other articles and web pages from the blog post, and make any other final edits.

To add related keywords, NLP (Natural Language Processing) and relevant terms to your blog post you can use SurferSEO.

It's an AI-powered content optimization tool that helps you figure out the perfect keyword density for your blog post.

It recommends the perfect amount of keywords to add, based on the latest Google algorithm updates. This way you can be sure you're not over or under-optimizing your blog post.

And Grammarly can be a perfect tool to check your grammar mistakes, spelling, and punctuation mistakes.

It's a free tool that checks your writing for errors and gives you suggestions on how to fix them. This way you can be sure your article is error-free before you hit publish.

It's also a good idea to have someone else read your article before you hit publish. They may catch errors that you missed.

STEP 6 – Hit the publish button

Now the final step would be to hit the publish button. I know some people find it difficult to publish their blog posts because they're afraid of what others will think, while some look for perfectionism.

But I want to tell you that it's okay to be imperfect. Your post doesn't have to be the perfect blog post. Just hit the publish button.

And for those who feel what others will think, I want to tell you as a new blog post, your article will stay hidden in the vastness of the internet, and it will take time to get any traffic at all.

And as I've mentioned earlier, the best thing about blogs is they can always be updated. So if you find any mistakes after publishing, you can always go back and edit it.

Now that you've got the perfectly organised roadmap to writing your blog post, let's have a look at some additional things you can do to make your content creation faster.

Additional Tips to write blogs faster

These are some simple tips and tricks that most bloggers use to make their content creation process faster and write their every single blog post fast.

1. Repurpose Existing Content

One of the best ways to create new blog posts quickly is to repurpose your existing content. This means taking your other contents like a YouTube video, podcast, or infographic and turn it into an article.

This way you won't have to spend hours researching for new topic because it's already been created and you don't have to start from scratch. All you have to do is repackage it into a new blog post.

2. Write in batches

Another great way to write blog posts faster is to write in batches. This means writing a bunch of articles at the same time and then scheduling them to be published over a period of time.

This is a great way to be productive and get a lot of content created quickly. And it also means you don't have to worry about coming up with new ideas every week because you've already got a bunch of articles written and ready to go.

3. Create structures for regular story types

If you find yourself in a repeatable process writing the same type of story over and over, it can be helpful to create structures or templates for those stories.

That way, you don't have to start from scratch every time you start writing blog posts.

For example, if you find yourself writing a lot of “how-to” articles, you can create a template that includes the steps you need to take to complete the task.

Or if you find yourself writing a lot of “list post” articles, you can create a template that includes the elements you need to include in the post.

4. Create a content calendar

One of the best ways to write blog posts faster is to have a editorial calendar containing a schedule of when you're going to write each article and when it's going to be published.

Having a content calendar helps you stay organized and on track. And it also takes the pressure off because you don't have to come up with ideas for each article on the spot.

5. Use tools, templates and frameworks.

Tools templates and frameworks can play a big role in content creation, helping writers produce content faster and more efficiently.

By using content templates or framework as a guide, writers can focus on the important task of creating quality content, rather than spending time formatting or coming up with ideas.

Well-constructed templates can also help ensure that all the necessary elements are included in each article, saving writers the time and effort of having to remember everything.

6. Save Blocks In Gutenberg

Blocks can be stored in the WordPress media library, which makes it easy to reuse them in future articles.

To save a block:

• Select the block.
• Click the “Three dotted menu”.
• Then click the “Save block” or “Add to reusable block” (In my case) button in the Gutenberg editor.
• The block will be saved as a file in the media library.

You can then reuse the block in future articles by selecting it from the “Blocks” menu.

7. Create A Content Creation Checklist

When you're trying to publish content as fast as possible, it's important to have a content creation checklist to make sure you don't forget anything.

This can help save you time and ensure that your posts are high quality. Some of the things you might want to include in your checklist are:

• Add alt tags to the images.
• Add internal links to other posts.
• Add outgoing links to other sources.
• Add an opt-in freebie.
• Add affiliate links.
• Add affiliate disclaimer.
• Create a backlink profile etc.

8. Use Artificial Intelligence (AI)

The other option would be to use artificial intelligence or Ai content writers. They can help to fasten the blog post output and also help overcome the writer's block sometimes.

By automating the outlining and editing process, these tools can help to speed up the creation and publishing of your content.

Additionally, these tools can help to improve the quality of your content by identifying potential errors and correcting them.

You can use tools like Jasper or ClosersCopy, which can help you to create a well-organized and formatted blog post quickly.

With its help, you can focus on not only the content itself but even create blog outlines, topics and headlines. You can checkout more about Ai copywriting tools here.

9. Outsource parts of content creation for faster production

If you have some extra budget, outsourcing your content can be a great way to speed up your content creation process.

By hiring a writer or content creation service, you can get quality content without having to spend time writing it yourself.

This can be especially helpful if you need blog posts on a regular basis, or if you're struggling to come up with ideas. Outsourcing your content can also help you improve the quality of your content.

By hiring a professional writer, you can get content that is well-written and properly researched. This can help you attract more readers and improve your website's SEO.

If you're interested in outsourcing your content, there are a few things to keep in mind.

• First, make sure you find a writer or service that specializes in the type of content you need.
• Second, be sure to provide clear instructions and guidelines for the writer.
• And finally, be sure to budget enough money for quality content.

To hire professional writers for your blog you can use a marketplace like Fiverr or Upwork. There are also some marketplaces that are only dedicated to content, such as Scripted and WriterAccess.

Summary – How to write blog posts fast

By following these simple steps, you can write your blog posts faster and with less stress. Not only will this help you get more content out there, but it will also help improve the quality of your posts.

What tips do you have for writing a great blog post? Share them in the comments below – I’d love to hear from you!

And if you need any help getting started, don’t hesitate to join our forum and ask for advice. We’re always happy to help fellow bloggers grow their businesses.